We are looking for a Executive Assistant to act as the right hand to our Founder, handling much of the day-to-day administration and management associated with the chief executive role and enabling the CEO to focus on vision, strategy, creative, and public relations.
DUTIES & ESSENTIAL JOB FUNCTIONS
Manage calendar and scheduling travel arrangements.
Track and follow up on urgent and pending issues.
Record detailed meeting notes/minutes and send follow-up action plans
Coordinate special projects and events. Contribute to company culture and maintain great employee relationships.
Process expense reports as needed.
Assist in preparation of correspondence to clients on behalf of the CEO.
Create and maintain databases, spreadsheets as needed.
Monitor and process payments to suppliers and others.
An INCREDIBLE communicator and organizer at heart who thrives off systems and organization
Coachable and is willing to learn and grow to their own potential of what contribution they can share with the world
Organized: Set priorities, develop a work schedule, monitor progress towards goals, and track details/ data/ activities /information
Research, collect, and analyze information on various topics
Some travel required - Able to create rapport and strong relationships with anyone
Is able to think outside the box and act decisively and utilize their intuition
SKILLS & PREREQUISITES
Proficient Microsoft Office skills, specifically Word, PowerPoint, Excel, and Outlook.
Excellent interpersonal and communication skills.
Outstanding organizational skills.
Must possess the ability to maintain confidentiality at the highest level.
Strong writing/proofreading skills.
A polished self-starter with excellent customer service qualities and a “can-do” attitude with the ability to shift gears comfortably; to manage ever changing priorities; deal with ambiguity and conflicting priorities; and to do what it takes to get the job done.
Ability to maintain a calm, professional demeanor in a startup environment with shifting priorities and periods of pressure. Handles pressure gracefully.
Objective driven, rational, persistent
Flexibility and willingness to be contacted and work outside usual operational hours, as needed.
Willing to travel, as needed
|||New York (Office Location TBD) |||Corporate||||||icUHczGPmE9RbOtt|||FULL_TIME|||USD|||HOUR|||single||||||||||||false